Frequently Asked Questions

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Below are questions frequently asked by students, click the arrow next to the question to see the answer. If you have further questions or need more information please feel free to contact us at (610) 683-4485 or RegOffice@kutztown.edu. 

  • When can I add and drop a course?

    Add/Drop period begins the first day of the regular, 15 week Fall or Spring semester. The Add/drop period provides students with one full week plus the weekend to add or drop courses without receiving a "W" grade. Classes dropped during this period will not appear on a student's transcript. (Please note that add/drop for Summer and Winter semesters will differ from the period indicated above. Please see the Academic Calendar on the Registrar's Office Homepage for details.) 

    Students can make these adjustments themselves through MyKU, below are links to instructions on how to add or drop a class.

    Add a Class
    Drop a Class

  • How can i withdraw from a course?

    You can withdraw from a course between the 2nd and 10th week of a Fall or Spring semester. To withdraw from a course you must come to the Registrar’s office and complete a withdraw slip. (Please note that add/drop for Summer and Winter semesters will differ from the period indicated above. Please see the Academic Calendar fo details) 

  • What type of transcript do I need?

    Official

    Printed on official paper, in a sealed and officially stamped envelope. Typically used for: employment, transferring, verifications of enrollment, military etc.

                - Can be sent electronically

    Un-Official

    Printed on plain white paper with KU letterhead, in a plain envelope. Typically used for student use only, can be printed through the student center on MyKU.

  • How do I get a Verification of Enrollment?

    You can request one by completing the verification of enrollment form found here. This document is typically needed for insurance, discounts, scholarships, etc. This service takes approximately 72 hours to be processed.

  • How can I change my name?

    Legal Name – You can change your legal name by completing the name change form and providing a copy of the legal documentation. (Marriage Certificate, Divorce Decree, Court Order)

    Preferred Name – You can change your preferred name by completing the Preferred Name Change Form. (This name will be reflected in MyKU, Email, and ID card) This does not change your legal name, your transcript will still display your legal name.

  • How can I re-admit to the university?

    In order to re-admit to the university you will need to complete the readmission application which can be found in Registrar’s Office or here. If you have taken classes at another college or university since attending Kutztown we will need an official transcript from each school. If you have any questions regarding readmission please contact Mim Carlance in the Registrar’s Office (610) 683-1323.

  • How can I change my major, add a minor, or change my advisor?

    In order to change your major you will need to meet with the department of your new major. Certain departments have special criteria that must be satisfied before the change can be approved.

    In order to add a minor you will need to meet with the department of the minor and fill out a change/add form.

    In order to change your advisor you will need to meet with the department and request an advisor change. You may have the ability to request who you would like your new advisor to be however it is not guaranteed.

    These changes become effective once all paperwork has been completed, the appropriate signatures have been obtained, and the request is received and processed by the Registrar’s Office.

  • I want to take a course off campus, what do I need to do?

    You will need to complete a permit to study form and get it approved prior to taking the course. You will need to use the transfer course evaluator to review what the courses will transfer back as and it will also assist you in completing the table on the form. In order for the course to transfer back to Kutztown you must receive a grade of “C-“ or higher. The grade you receive in the course will not be counted toward your grade point average (GPA). Business students wishing to take a business core course at another university you will need to have approval from the Dean of the College of Business. Elementary Education students will need approval for all courses from their Dean.

    Permit to Study PDF 

  • How can I raise my GPA?

    You can repeat courses in which you did not pass or you feel you could earn a better grade. (Note: Repeating passed courses does not count toward academic progress for financial aid)

    You can also use the summer and winter session to repeat classes or take other classes to help raise your GPA.

    There is the Center for Academic Success and Achievement (CASA) on campus which provides academic help and tutors for students.

  • How many times can I repeat a course?

    Undergraduate:

    You will be limited to a total of 6 overall repeats while at Kutztown University. A single course can be taken a maximum of 3 times and the most recent grade (regardless of whether it is higher or lower) will be the grade used for GPA calculations.

    Graduate:

    You can repeat a single course for graduate improvement only once. You are limited to a maximum of 2 repeats across the program. The most recent grade (regardless of whether it is higher or lower) will be used for GPA calculations.

  • I received an incomplete grade, now what?

    An incomplete grade can be awarded to those who have not satisfied all course requirements prior to the end of the term. If the Incomplete grade is not completed within the time frame the grade will turn to an “F”.

    Undergraduate:

    You have 10 weeks into the next semester (Fall/Spring) to complete your course work.

    Graduate:

    You have 1 year from the time the incomplete grade is assigned to complete your course work.

  • I need to take a leave of absence from school, what should I do?

    You have until the end of the 12th week of classes to request a leave of absence. A leave of absence can be granted as long as you are in good academic standing (GPA 2.00+) with the university. In order to request a leave of absence, you must complete the withdrawal/leave of absence form in the Registrar’s Office. A leave of absence may be granted for one semester with the possibility of renewal for a consecutive semester.

    Leave of Absence PDF 

  • I want to withdraw from the university, what do I need to do?

    You will need to complete and submit the university withdrawal form to the Registrar’s Office. The form must have a handwritten signature in order to be considered official. The date that the form is received by the Registrar’s Office will be the effective date of the withdrawal. You have until the end of the 12th week to withdraw from the university, and receive “W” grades, after the 12th week a university withdrawal will not be granted.  Please note that failure to complete the withdrawal process may result in failing grades.

    Withdraw Form PDF 

  • How do I apply for graduation?

    You can apply for graduation the semester before you complete your degree requirements through MyKU. You can find the link in MyKU under the KU Academic Services tile. The deadline to apply for graduation is the 2nd week of the semester in which you are planning to graduate.

  • Can I walk in graduation without completing my degree requirements?

    You are able to participate in the graduation ceremony with up to 6 credits or 1 internship left to complete. You will need to complete the permission to walk form in the Registrar’s Office.